Glossary

Term	Definition
Actionable Item	A pending task in a user's queue that requires their action (e.g., submit review, accept evaluation).
Active	An employee status indicating the person is currently employed and working.
Admin	The highest-privilege system role with full access to all features including role management.
Attachment	A file uploaded to an employee record or KPI evaluation (evidence). Max 1 MB per file.
Confirmed	An employment lifecycle status indicating the employee has passed probation and is a permanent staff member.
CSRF	Cross-Site Request Forgery — a security attack prevented by token-based verification on all mutating API requests.
CSV	Comma-Separated Values — a plain text file format used for importing and exporting tabular data.
Department	An organizational unit within an entity (company). Employees belong to exactly one department.
Dispute	When an employee disagrees with their KPI evaluation result and raises a formal objection.
Employee Number	A unique identifier assigned to each employee (e.g., EMP-001). Cannot be changed after creation.
Employment Lifecycle	The stage of an employee's tenure: Probationary, Confirmed, Resigned, or Terminated.
Entity	A company or legal business unit within the organization. The top level of the organizational hierarchy.
Evaluation	A KPI evaluation record generated for an employee when a KPI cycle is published for their department.
Evidence	Supporting documentation attached to a KPI evaluation during self-assessment or review.
Force Close	An HR action that moves a KPI evaluation to its final Completed status, regardless of whether it was accepted or disputed.
HiPo	High Potential — an employee classification for those scoring 90% or above on KPI evaluations.
HR	Human Resources — a system role with broad access to employee data, KPI management, and probation workflows.
Inactive	An employee status indicating the person is no longer actively employed.
KPI	Key Performance Indicator — a measurable value used to evaluate employee performance.
KPI Cycle	A time-boxed evaluation period (e.g., quarterly) during which employees are scored against KPI templates.
KPI Template	A reusable set of weighted evaluation items that define what employees are scored on.
Manager	A system role for department managers who review employee performance and conduct probation assessments.
Manager Review	The step in a KPI evaluation where the assigned reviewer scores the employee (after self-assessment).
PIP	Performance Improvement Plan — a corrective action recommended for employees scoring below 50% on evaluations.
Probation	An initial employment period (typically 3 months) during which a new employee's performance is monitored before confirmation.
Probation Review	A formal assessment conducted by a manager during an employee's probation period, with HR oversight.
Probationary	An employment lifecycle status for employees who have not yet been confirmed as permanent staff.
Publish	The action of generating individual KPI evaluation records from a cycle's department+template assignment.
RBAC	Role-Based Access Control — a security model where permissions are assigned to roles, and roles are assigned to users.
Reports To	The employee's direct supervisor in the organizational hierarchy.
Resigned	An employment lifecycle status for employees who left voluntarily.
Reviewer	The person assigned to score an employee's KPI evaluation (typically their manager or team lead).
Role	A named set of permissions that determines what a user can see and do in the system.
Sanctum	Laravel Sanctum — the authentication package used for cookie-based session management.
Scramble	A Laravel package that auto-generates OpenAPI documentation from route definitions and form requests.
Self-Assessment	The first step of a KPI evaluation where the employee scores themselves on each item.
Spatie Permission	A Laravel package that provides RBAC functionality (roles and permissions).
Team Lead	A system role similar to Manager but with narrower employee visibility (only led departments).
Terminated	An employment lifecycle status for employees whose employment was ended by the company.
Weight	A percentage value assigned to a KPI template item that determines its contribution to the overall score. All weights in a template must total 100.