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Job Positions

Job Positions is the master list of all official job titles in your organisation. Employees and KPI templates both reference this list — a job position must exist here before it can be assigned anywhere else in the system.

Administrator & HR only

The Job Positions module is visible only to users with the Administrator or HR role.

Viewing Job Positions​

Click Job Positions in the sidebar. The list shows all active job positions along with how many employees currently hold each one.

You can search by name and paginate through the list if there are many positions.

Adding a Job Position​

  1. Click New Job Position.
  2. Enter the job position name (e.g., Senior Software Engineer, HR Business Partner).
  3. Click Save.

The position is immediately available for selection when editing an employee's Job tab or creating a KPI template.

Editing a Job Position​

  1. Find the position in the list.
  2. Click the Edit action.
  3. Update the name.
  4. Click Save.
Positions in use

Renaming a job position updates the name everywhere it appears — on employee records and KPI templates. A position cannot be renamed or deleted if it is currently assigned to one or more employees. Reassign those employees to a different position first.

Deleting a Job Position​

  1. Find the position in the list.
  2. Click the Delete action.
  3. Confirm the deletion.

Deletion is only allowed if no employees are currently assigned to that position.

Exporting Job Positions​

Click Export to download the full list as a spreadsheet. Useful for audits or sharing the list with department heads.

Tips​

  • Create all standard positions before onboarding employees to avoid gaps in the employee records.
  • Use consistent naming conventions (e.g., always include seniority level: Junior, Senior, Lead) so the list stays manageable as it grows.
  • Periodically review the list and remove positions that are no longer used, keeping the selection clean for HR and managers.